Job management software for builders.
Price the extension line by line from your own rates instead of a blank spreadsheet, and send it from your phone. When the work's done, the invoice comes straight off the quote.
30 days free, then £25 a month. No card details to start.
The old way vs grafter.ly
The enquiry
The old way
Someone's brother-in-law wants an extension priced, and the details are half in a text and half in your head.
With grafter.ly
Forward the email and it's a job with the details already down, and what you still need to price it listed.
The quote
The old way
Three evenings pricing materials and labour in a spreadsheet, then a Word doc to make it look right.
With grafter.ly
You build it line by line from your own rates and send it from your phone.
The wait
The old way
It's a big number, so they go quiet, and you don't know if you're still in the running.
With grafter.ly
They accept it online and you see it the moment they do.
The invoice
The old way
After six weeks on site, the invoice gets written up on a Sunday night.
With grafter.ly
It comes straight off the quote in a couple of taps.
Getting paid
The old way
You've finished, they've moved in, and the transfer is still coming on Friday.
With grafter.ly
With Stripe connected, every invoice carries a card link, and the reminders go out without you writing them.
One screen shows every job you've priced and every job you're on.
Every job sits in one list, from the first enquiry through to getting paid. While you're on site, you can still see which quotes are waiting on an answer and which invoices are waiting on money.
- Forward an enquiry email and it becomes a job
- Your invoices sync to Xero
- Your customer accepts the quote online and you see it happen
- Connect Stripe and every invoice carries a card payment link
- You price the job line by line from your own rates
- Payment reminders go out without you writing them
- Upload an Excel or CSV of your jobs and they're all in
CIS and job costs
CIS off the labour, and what's left when the job's done.
A contractor withholds CIS from your labour whether or not the invoice shows it — 20% registered, 30% if you are not. And an extension that invoiced well can still have lost money once the timber is counted.
- CIS comes off the labour on the invoice and never off the materials, at 0%, 20% or 30%, because the split is on the lines.
- The pay link charges what is actually due, not the full total, so you are not collecting money the contractor must withhold.
- The domestic reverse charge, with the wording HMRC requires on the customer's copy.
- Receipts against the job, and what it invoiced against what it cost.
The quote your customer gets.
They open a link on their phone, see the price laid out properly, and accept it online. There's no app to download and no account to make. You see it the moment they do.
Common questions
- How do enquiry emails become jobs?
- Forward the email to your grafter.ly address and it becomes a job with the customer and work details filled in. You check the details before anything goes to the customer.
- How do I check an enquiry has what I need to quote?
- The job is matched to the kind of work it is and lists what you still need to price it. Tap Ask the customer and the questions go out by email under your business name; they reply straight to you, or answer on a page with photos. If the job usually needs a look first, they can pick a morning or afternoon from your free days.
- Can I take a deposit before starting?
- Yes. Set a deposit on the quote and it's taken by card when the customer accepts, once Stripe is connected. The rest is invoiced when the work's done.
- Does my customer need an app to accept a quote?
- No. They open a link on their phone, see the price laid out, and type their name to accept. You see it the moment they do.
- How much does it cost?
- £25 a month after your first 30 days free. No card details to start, no contract, no setup fee. Card payments carry Stripe's fee and we add nothing on top.
- Does it work with Xero?
- Yes. Connect Xero once and every sent invoice copies across with the customer attached. When a payment is recorded in Xero, the invoice here shows paid too.
- Can I bring my existing jobs in?
- Yes. Upload an Excel or CSV, check the preview, and your jobs are in. You don't need to import anything to start, though. One forwarded enquiry is enough.
Guides for builders
- How much does a single-storey extension cost? Honest 2026 numbers
- Do you need planning permission for a house extension? The 2026 rules
- Taking a deposit: the simplest way to stop no-shows and non-payers
- When a customer won't pay: a UK sole trader's guide to getting paid (and not getting caught out again)
Try it on your next enquiry.
Set it up yourself in minutes. No sales call, no card, no drip emails.
30 days free, then £25 a month. No card details to start.